Job openings: Responsible Officer at AIESEC; Budget Analyst at IREX

Two Alliance members, AIESEC United States and IREX, are currently hiring. Details on the available positions are below.

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AIESEC United States is a nonprofit, student organization dedicated to the promotion of cultural understanding and cooperation through international training programs, internships, and volunteer opportunities.  

The Responsible Officer position carries full responsibility for the administration of all aspects of AIESEC’s J-1 Intern and Trainee Programs in compliance with U.S. Department of State regulations. This position operates in collaboration with AIESEC Business Development and the Global Current Exchanges (a division of AIESEC) to maintain administrative processes.  This position is full-time (40 hours per week) and reports to the President and Board of Directors.

Principle Responsibilities

  • Maintain 100% program compliance according to program regulations

  • Interpret J-1 regulations for programs sponsored by AIESEC US

  • SEVIS management (DS-2019 processing, participant monitoring, status updates, annual reports, updates to program officials, redesignation reports, program expansion, etc.)

  • Review all J-1 applications sponsored by AIESEC US

  • Communicate with government agencies concerning J-1 program administration, ongoing grant-based programs, and other matters as needed

  • Monitor and report program requirements (participant validations and evaluations, ongoing support, etc.)

  • Advise exchange visitors sponsored by AIESEC US

  • Develop and maintain program policies to provide ongoing compliance and improvement to program processes

  • Develop and maintain program materials (applications, forms, support documents)

  • Manage communication with clients in cooperation with Global Current Program Manager

  • Conduct site visits and in-person meetings

  • Attend relevant conferences

  • Collaborate with managers of outbound and volunteer programs for improvement of program policies and processes

Administrative Responsibilities

  • Receive and evaluate program application and training plans

  • Communicate with Program Manager and clients concerning program approval and compliance

  • Process insurance enrollments of participants

  • Deliver services to participants including on-going support and collection of program evaluations

  • Maintain program files and database

Requirements

  • Must be a U.S. Citizen or Legal Permanent Resident of the United States in order to comply with the federal requirements for SEVIS users

  • Bachelor’s degree

  • 2-5 years experiencing managing J-1 exchange visitor programs

  • Prior experience as an Responsible Officer or Alternate Responsible Officer with a U.S. exchange visitor program, preferably in the trainee and/or intern categories

  • Excellent written and oral communication skills

  • Strong interpersonal and organizational skills

  • Self-starter, confident working independently with little direction

  • Must be articulate, motivated and a confident decision-maker

  • Ability to communicate effectively with people of diverse cultures and backgrounds

  • Skilled knowledge of MS Office programs and experience with CRMs and internet 

Application Procedure

Please send the following to gregc@aiesecus.org.  No calls, faxes or drop-ins, please.

  • Resume

  • Cover letter including salary requirements

  • List of three professional references

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Title: Budget Analyst
Division: Education Programs Division
Reports To: Director, Education Programs
Location: Washington, DC 

ABOUT IREX

IREX is an international nonprofit organization providing thought leadership and innovative programs to promote positive lasting change globally.  We enable local individuals and institutions to build key elements of a vibrant society: quality education, independent media, and strong communities.  To strengthen these sectors, our program activities also include conflict resolution, technology for development, women and youth.

Founded in 1968, IREX has an annual portfolio of over $60 million and a staff of over 500 professionals worldwide.  IREX employs field-tested methods and innovative uses of technologies to develop practical and locally-driven solutions with our partners in more than 100 countries.

SUMMARY OF POSITION

The Budget Analyst works closely with the division director and project staff to ensure overall financial compliance and acts as primary advisor and manager of financial matters for the Education Programs Division with an annual portfolio of approximately $25 million and 40 funding mechanisms. The ideal candidate would possess the qualifications listed below with a minimum of four years progressive experience in the field of international development, with varied experience in project management, project finance, and/or new business.

 

DUTIES AND RESPONSIBILITIES:

•       Work closely with the division director on division-wide fiscal year budget process and five-year new business forecast;

•       Prepare monthly, quarterly, annual and final financial reports and budget modifications;

•       Work closely with project teams to accurately forecast project pipelines;

•       Review and approve divisional payment requests; supervise project staff review and approval of field office expense reports; execute expense reclassifications; establish new projects in the IREX financial system;

•       Serve as division liaison with the Finance Division including oversee internal budget input and facilitation of audits, coordinate gathering of information and divisional response to requests, work with Finance Division to solve project finance challenges;

•       Develop and review cost proposals for new business opportunities;

•       Participate in award negotiations with funders;

•       Advise and train project staff on project finance best practices, chart of accounts, cost-share monitoring, new business budgeting, workplan budgeting, procurement, etc.;

•       Contribute to the development of improved organizational finance and new business processes;

•       Liaise with a tax consulting firm on nonresident alien tax compliance; and

•       Other duties as assigned.

 

QUALIFICATIONS:

International Development Experience

  • Demonstrating a deep interest and passion for international development;
  • Working with international not-for-profit or for-profit organizations;
  • Managing international development projects in project management, project finance and/or new business; and
  • Understanding of how project content is related to project finance.

 

Grants/Cooperative Agreements/Contracts Experience

  • Working knowledge of U.S. Government (USAID, DOS) regulations applicable to international development projects;
  • Forecasting and monitoring project expenditures;
  • Preparing cost proposals and developing work plan/activity budgets; and
  • Providing training to staff on grant financial management including budgeting, forecasting and analyzing project expenditures.

General Finance Experience

  • Leading teams composed of staff of diverse seniority and cultures; ability to work collaboratively with and manage staff;
  • Demonstrating ability to multi-task and prioritize;
  • Demonstrating advanced expertise in MS Excel, proficiency in other MS Office tools required; experience with Deltek accounting system desirable;
  • Demonstrating knowledge of A-133 audit requirements;
  • Reviewing and approving field office and other expense reports as well as general payment requests;
  • Working with nonresident alien taxation and 1042-S preparation desirable; and
  • BA/BS degree required.

Salary commensurate with experience.

TO APPLY:

Go to http://www.irex.org/careers and click on Current Openings.  Then click on the corresponding position and apply through our website.  Please supply a resume and a cover letter with your application.

NO PHONE CALLS PLEASE

AA/EOE/M/F/D/V

EOE

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